NOTICE TO MEMBERS OF THE PUBLIC

 

The following is reported in terms of Chapter 1 Section 6(3) of the Supply Chain Management Policy, for the period 1 July 2018 to 30 September  2018

 

  • Implementation of the Supply Chain Management Policy.

    The SCM Policy continues to be implemented in accordance with the MFMA and its relevant regulations, with considerable success.
  • Confirmation of Implementation of delegated powers.

    It can be confirmed that all delegated powers from Council are implemented to comply with responsibilities in terms of chapter 8 of the Act (MFMA).  All procurement is done on updated, approved delegations and sub delegations in terms of Section 4 and 5 of the Supply Chain Management Policy.

     
  • Implementation of the Supply Chain Management – process

     
    • Training of Supply Chain Management Officials.
      Training is in process and monitored in accordance with the training needs schedule.

       
    • Demand Management
      The 2018/19 consolidated procurement plan was approved and implemented.  The Demand Manager has already followed up on outstanding specifications and corrective were taken.

      The supplier's data base was updated and numerous new suppliers were captured in conjunction with the National Treasury's central supplier's data base.  Negotiations and investigations are currently still in process in respect of the implementation of a bid management utility software system.

 

  1. Acquisition Management

    All required procurement thresholds were adhered to and all quotations were captured and recorded.  There were three (3) contracts awarded during this period and the quarterly report for

     all orders placed where less than (3) three quotations were obtained was processed and will be on record shortly.  All orders placed between R30 000 and R200 000 were reported to the CFO.

     

    Deviations from the procurement process were submitted for information to Council.

     

    A total amount of R49, 479,300-28 was paid out to Supply Chain Management suppliers of which R35, 559,038-12 was paid to local black SMME's.

    The following percentage of procurement made to Local Kimberley Black SMME's, for July 2018 (66.58%), for August 2018 (73.92%), and for September 2018 (71.41%).

     
    1. Logistics Management

      All inventory levels were tested and no zero levels were recorded

       
      Monthly spot checks were performed during this period and no deviations were reported.

 

    • Logistics Management

      All inventory levels were tested and no zero levels were recorded

       

      Monthly spot checks were performed during this period and no deviations were reported.

       
    • Disposal Management

                          No moveable assets were disposed of during this period

       
    • Performance and Risk Management

                          No assessments were performed during this period due to staff related issues.

       

       

      Declaration

      Finally, I declare that all transactions are recorded and can be accounted for in an appropriate accounting system.

 

    The Acting Municipal Manage

    R Sebolecwe